Fragmented workflows
Photo selection, client communication and business operations spread across different apps, spreadsheets and messaging tools, with no single place to see where a project actually stands.
SaaS / Photography Management
A Heavens Web Solutions product.
AI-powered face recognition
End-to-end studio workflow
Built for scale across events
Project overview
DigitalHugs is a product we built and maintain at Heavens Web Solutions, for photography studios. It brings photo selection, digital albums, event delivery and the day-to-day business side of running a studio into one place, from the moment a shoot is booked to the moment a client downloads their gallery.
The Problem
Problem
Most studios end up running these on separate tools — a booking spreadsheet here, a gallery link there, a separate thread for staff and quotations. Every handoff between tools adds friction to a business that runs on getting photos delivered fast.
Manual photo discovery
Finding a specific photo inside an event with a few thousand images usually means scrolling. It's slow for the studio and slower for the guest waiting on the other end.
Disconnected studio operations
Leads, quotations, staff, crew and project work are often tracked separately from the creative work, so studio owners end up switching tools just to see the full picture.
The Approach
Our Solution
A connected workflow for running the photography business, organising event photos and delivering personalised galleries — instead of switching between separate tools for each part of the job.
Manage
Leads, quotations, projects, staff and crew are managed from one platform, so the business side of a shoot doesn't live in a separate spreadsheet.
Organise
Photographs, selections, albums and galleries follow a structured workflow, so a shoot with thousands of images stays organised instead of turning into a folder full of loose files.
Discover
AI-powered face recognition helps attendees find themselves inside a large event gallery, instead of scrolling through photos that aren't theirs.
Deliver
Digital galleries go out through QR codes and links, so sharing photos with clients and guests doesn't depend on manual file transfers.
Studio Management
Manage the Business Behind Every Shoot
Leads, quotations, projects, staff and crew all live alongside the creative work, so running the business side of the studio does not mean stepping outside the platform.
Dashboard. A studio-wide view of current work, at a glance.
Work Management. Tasks and projects tracked from one place, not a spreadsheet.
Confirmed Works & Crew. Which shoots are locked in, and who's assigned to them.
Key Features
Everything the platform covers
AI Face Recognition
Matches guest selfies to event photos automatically, so people find themselves without scrolling.
Photo Selection & Albums
Clients review and select their favourites from a structured, shareable album.
QR Code Gallery Sharing
A scan or a link is enough to reach a gallery — no app or account required.
Image Organisation
Folders, tags and search keep a growing shoot library usable, not just stored.
Lead & Quotation Management
Track enquiries and send quotations without leaving the platform.
Staff & Crew Management
Assign staff and crew to shoots and keep everyone's schedule visible.
Digital Invitations
Create and send digital invitations for the events a studio is shooting.
Custom Branded Domains
Studios can run their galleries and portfolio site on their own domain.
How It Fits Together
From enquiry to delivered gallery
01
Lead
02
Quotation
03
Project
04
Shoot
05
Photo Selection
06
AI Photo Discovery
07
Digital Album
08
Client Delivery
Results / Impact
What this changes for a studio
Centralised Operations
Photography businesses can manage core operational workflows from one platform, instead of stitching several tools together.
Faster Photo Discovery
AI-powered photo search cuts down the time it takes to find specific photos inside a large event gallery.
Simplified Delivery
Digital galleries, QR codes and links make handing photos over to clients and guests a lot less manual.
Project gallery
Related Case Study
Explore the AI Photo Search Case Study
Our Product
AI / Computer Vision / SaaS / Media Management
DigitalHugs — AI Photo Delivery & Intelligent Search
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